Timeline for Trip Preparation 2017-03-16T10:05:46+00:00

Timeline for Trip Preparation

To Do As Soon As Possible:

___ Keep all the information and forms in a binder/notebook for your trip.

___ Obtain or locate your passport. There must be more than six months before it expires from the intended date of travel or your passport will not be accepted.

___ Book your plane tickets.  ZOE recommends a trusted travel agent and puts you directly in touch with her.  ZOE has no financial interest in your using this agent, but she has a history of finding the best missionary fares and coordinating travel schedules for the whole group.  Over the years we have come to place a good deal of trust in her.

___ Get your immunizations from your physician or area travel clinic.  Some immunizations have stages requiring several months to complete.  ZOE is not able to give out medical advice and so we suggest you ask your doctor what immunizations/medications are needed.  The CDC website provides information about necessary immunizations.


6-8 Weeks Before Your Trip:

___Fill out, copy, and return to the ZOE office all forms included in this packet plus a copy of your passport.  Always include the date and country of your intended travel on the forms.  The ZOE office must have your forms in hand at least 6 weeks prior to travel.

Please mail forms to:

ZOE c/o Elena Ballam
700 Waterfield Ridge Place
Garner, NC 27529

Forms Include:

  • Medical Information and Release Form (signed by a doctor)
  • Missioner Profile and Release form
  • For minors-Parental Consent form (notarized)

Mail one copy to the ZOE office, keep one copy of your forms with you during travel, and leave one copy with the family or friend listed as your alternative contact person.

___ Send a check to ZOE for $1,090 per traveler, covering all in-country transportation, meals, accommodations, travel insurance, and including excursions where possible. 

___ Make sure all required immunizations are up to date as advised by local health department and/or your doctor. Yellow Fever vaccination is usually required by law in the countries where we travel.

___ Ask your doctor to prescribe anti-malarial medication and a general antibiotic for your travel in Africa.

___ Ensure you have a sufficient supply of all personal medications to last the entire trip (and a few extra).

___ Make three copies of your passport.  Send one to the ZOE office, keep one copy in your suitcase during travel and leave one in the States with the friend or family member listed as your alternative contact person.

2 Weeks Before Your Trip:

___ In addition to the copies of all the forms and the copy of your passport you have left with the friend or family member who is your designated contact person, also inform your contact person that upon arrival at the final destination, the ZOE team leader will contact U.S. ZOE office.  At the earliest time during business hours your designated contact person will receive an email from U.S. ZOE office informing them that you arrived safely. Communication in Africa can be unreliable, but the ZOE team leader will do their best to facilitate access to a phone for you to call home.  We cannot guarantee a specific time when this will be possible.  Similarly, there is often access to email, but service can go down.

___In the case of any emergency tell your contact person to call ZOE’s Travel and Events Coordinator, Elena Ballam, at 612-695-0983, and she will get a message to the team as soon as possible.

___ Begin gathering the items on The Paranoid Packers List.